[IGFmaglist] Newcomer track proposal

[Ginger Paque]

Bianca, from Alejandra's response, I realise we missed one point: Do we
want some mentor buttons that say 'Hablo español'? I can make some if we
decide we want a few.
Cheers,
Ginger

Virginia Paque
DiploFoundation

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<http://diplomacy.us5.list-manage.com/track/click?u=89e7299f9fe54eed66d45cf3d&id=4c5460f299&e=bc0aff4eba>

On Mon, Sep 5, 2016 at 10:52 AM, Rhijn, mr. A.C.F. van (Arnold) <
A.C.F.vanRhijn at minez.nl> wrote:

> Great proposal!
>
>
>
> Two suggestions (see square brackets (red) in text):
>
>
>
> 1st para: add ‘new’ before ‘experts’ to emphasize that we want to bring
> new faces to the IGF.
>
>
>
> 2nd para: add a new sentence reflecting the use of the Conference app for
> Newcomer identification.
>
> Last year at IGF2015, participants were able to use the IGF2015 app. This
> tool turned out to be very useful. If the IGF2016 app will be developed,
> then it should also facilitate Newcomer identification. This could be done
> for example by inserting a new field in the app focussing on and if
> possible listing the ‘Newcomers’. Using this tool will certainly help
> Newcomers to get in touch with each other (and other participants), create
> their own schedule of meetings they want to attend and find other relevant
> information. Just an idea.
>
>
>
> Best regards,
>
>
>
>
>
> Arnold
>
>
>
> *Van:* Igfmaglist [mailto:igfmaglist-bounces at intgovforum.org] *Namens *Bianca
> Ho
> *Verzonden:* maandag 5 september 2016 4:53
> *Aan:* igfmaglist at intgovforum.org
> *Onderwerp:* [IGFmaglist] Newcomer track proposal
>
>
>
> Hi all,
>
>
>
> Thanks to Laura, Ginger and Anja - we have come up with the below proposal
> for newcomers to the IGF 2016:
>
>
>
> Please feel free to comment. Thanks!
>
>
>
> *Proposal to the IGF MAG 2016 for establishing the Newcomers Track at the
> IGF 2016 Meeting *
>
> *About*
>
>  As the IGF’s mandate is extended for the next 10 years, participation is
> critical for developing, enriching and implementing the intersessional
> work. Bringing *[new] *experts and fresh ideas to the global IGF is
> equally important to enrich these discussions and to ensure all sectors and
> regions are well represented.  Alongside implementing the global IGF’s
> outcomes on a national and regional level, enhancing local discussions are
> also a crucial aspect. Thus, outreach and people-focused capacity building
> should be the IGF’s focus.   The communities on all levels need to have a
> broader understanding of the Internet Governance (IG) processes in order to
> be fully engaged in the overall IGF work and help spread the message and
> impact of the IGF. Outreach to different interested stakeholders and
> communities regarding the IGF intersessional work is key to its continued
> success.
>
> Historically, the IGF has not gathered data on the number of newcomers who
> participate each year at its annual meeting. In order to allow these stats
> to be tracked and improved on, it is recommended to insert an additional
> field in the online Registration Form for the Newcomers to indicate if it
> is their first IGF Meeting. It is also suggested that the Newcomers should
> also receive a badge with a visible colour mark on it, in order to identify
> them as Newcomers and encourage more experienced IGF participants to help
> integrate them into community, and make their first IGF as productive and
> welcoming as possible. *[The IGF2016 app could also be used to facilitate
> Newcomer identification.]*
>
> *Proposal*
>
>  The Proposed activities are aiming for continuous activities over all
> five days of the IGF, including Day 0, as described below. The intention is
> to be fully inclusive in this work, thus a series of dedicated sessions
> will be developed, as explained below. As there are concerns that having
> only onsite sessions might have an exclusive impact on the participants
> that will come later to the venue, or more importantly, the interested
> participants that would like to be involved and informed on this way, but
> cannot attend in person, a set of pre-meeting briefing packages will be
> created and shared online with the wider community, two weeks before the
> meeting dates. These briefing packages might also help the Newcomers to
> engage better with the IGF and become encouraged to attend, onsite or
> online, for the future time being.
>
> Online participation should be available within all proposed sessions.
>
> *Day 0: Mentor Session*
> This is intended to be a 90-minute session, where representatives of the
> IGF Secretariat and MAG Members will begin by explaining the history of the
> IGF, and its main principles and work modalities in order for the newcomers
> to be able to understand the background, and how the multi-stakeholder
> model is being implemented in practice.
>
>
> After this introduction segment (of approximately 20 minutes), the rest of
> the session will be a substantive one, focusing on the overall theme, as
> well as the thematic workshops, BPFs and other main sessions.
>
> The last segment of the session will be a Q&A section, and will invite the
> participants to ask questions and express any suggestions and comments they
> may have.
>
>
> It would be desirable if Mentors would be the co-facilitators of the IGFs
> Main/Focus Sessions.
>
> *Meeting Days: Knowledge Cafe Sessions*
> On the regular meeting days, during the lunch period, there will be a
> 45-60 minute informal session open to all Newcomers. The proposed idea is
> for the Participants to have close interaction with some of the experienced
> stakeholders from the IGF community and to discuss the IGF processes,
> substantive issues and ways of engagement for them. The aim is to create a
> more intimate and relaxing atmosphere, where networking and sharing
> experiences will be easier than the large day 0 session.  The knowledge
> café sessions will also have remote participation.
>
> *Newcomers Booth*
> Hosting a Newcomers Booth in the IGF would provide a focal point for
> newcomer integration and networking with each other, but also with more
> experienced IGF stakeholders. It could also serve as an information/ help
> point to provide ongoing support throughout the week of the IGF.
> The proposed activity would be to collaborate with the joint Booth of the
> NRIs and ask for dedicated time-slots during every meeting day. This would
> have the added bonus of helping link newcomers to IGF activities in their
> country or region, or to help give them ideas and contacts to start their
> own if nothing currently exists.
>
> We will also create an email for newcomers.
>
> Alternatively, we can also have signs for Newcomer Friendly signs.
>
> *Welcoming Material*
> A welcoming material for the Newcomers should be developed. A 2-pager
> information material and online material will have a short overview if the
> IGF processes and will address the ways for them to engage and benefit from
> the IGF.  This could be made available to all (new) participants on
> registration.
>
> Prior to attending the IGF, a public call for all newcomers will be
> launched, to send their questions. These will be gathered together into a
> list of Q&A and shared with all Participants using the mailing list. These
> Q&A list will be integrated in the welcoming, information material, as
> well. It is desirable to organize a series of webinars for introduction (or
> Q&A sessions), prior to the Meeting, to be shared with the participants and
> wider community. The webinars will be focused on the organizational
> principles of the global IGF.
>
> *Action plans:*
>
> 1.     Call for formation of Newcomers advocacy/outreach working group
>
> 2.     Creating the email for newcomers
>
> 3.     Pre-event briefing packets: Prepare scenarios for webinars  and
> content for information materials. Develop all materials, format it and
> make available to the participants and the community
>
>
>
>
> ------------------------------
>
> *Bianca Ho*
>
> NetMission Ambassador 2008-2009
>
>
>
> T: (852) 9363 0913
>
> E:  bianca at netmission.asia
>
>
>
>
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