[IGFmaglist] Newcomer track proposal

[Ginger Paque]

Bianca, can someone keep a list for me? Once we have a format, and MAG and
Secretariat approval, I'll ask my sister to make them for me :). I cannot
offer to make all of the standard buttons, but I can make the bilingual
ones, which will be varied, and more difficult to contract.

So far, we have two Spanish, one Mandarin.

Cheers, Ginger

Virginia Paque
DiploFoundation

*Upcoming courses: * Master in Contemporary Diplomacy; Education Diplomacy;
Consular and Diaspora Diplomacy; Cybersecurity; Development Diplomacy;
Economic Diplomacy; Language and Diplomacy http://www.diplomacy.edu/courses
<http://diplomacy.us5.list-manage.com/track/click?u=89e7299f9fe54eed66d45cf3d&id=4c5460f299&e=bc0aff4eba>

On Mon, Sep 5, 2016 at 1:28 PM, Bianca Ho <bianca at netmission.asia> wrote:

> Yes! That would be great. I can volunteer for Mandarin speaking. Do we
> have volunteers for any other languages?
>
> On Tue, Sep 6, 2016 at 2:26 AM, Ginger Paque <virginiap at diplomacy.edu>
> wrote:
>
>> Bianca, from Alejandra's response, I realise we missed one point: Do we
>> want some mentor buttons that say 'Hablo español'? I can make some if we
>> decide we want a few.
>> Cheers,
>> Ginger
>>
>> Virginia Paque
>> DiploFoundation
>>
>> *Upcoming courses: * Master in Contemporary Diplomacy; Education
>> Diplomacy; Consular and Diaspora Diplomacy; Cybersecurity; Development
>> Diplomacy; Economic Diplomacy; Language and Diplomacy
>> http://www.diplomacy.edu/courses
>> <http://diplomacy.us5.list-manage.com/track/click?u=89e7299f9fe54eed66d45cf3d&id=4c5460f299&e=bc0aff4eba>
>>
>> On Mon, Sep 5, 2016 at 10:52 AM, Rhijn, mr. A.C.F. van (Arnold) <
>> A.C.F.vanRhijn at minez.nl> wrote:
>>
>>> Great proposal!
>>>
>>>
>>>
>>> Two suggestions (see square brackets (red) in text):
>>>
>>>
>>>
>>> 1st para: add ‘new’ before ‘experts’ to emphasize that we want to bring
>>> new faces to the IGF.
>>>
>>>
>>>
>>> 2nd para: add a new sentence reflecting the use of the Conference app
>>> for Newcomer identification.
>>>
>>> Last year at IGF2015, participants were able to use the IGF2015 app.
>>> This tool turned out to be very useful. If the IGF2016 app will be
>>> developed, then it should also facilitate Newcomer identification. This
>>> could be done for example by inserting a new field in the app focussing on
>>> and if possible listing the ‘Newcomers’. Using this tool will certainly
>>> help Newcomers to get in touch with each other (and other participants),
>>> create their own schedule of meetings they want to attend and find other
>>> relevant information. Just an idea.
>>>
>>>
>>>
>>> Best regards,
>>>
>>>
>>>
>>>
>>>
>>> Arnold
>>>
>>>
>>>
>>> *Van:* Igfmaglist [mailto:igfmaglist-bounces at intgovforum.org] *Namens *Bianca
>>> Ho
>>> *Verzonden:* maandag 5 september 2016 4:53
>>> *Aan:* igfmaglist at intgovforum.org
>>> *Onderwerp:* [IGFmaglist] Newcomer track proposal
>>>
>>>
>>>
>>> Hi all,
>>>
>>>
>>>
>>> Thanks to Laura, Ginger and Anja - we have come up with the below
>>> proposal for newcomers to the IGF 2016:
>>>
>>>
>>>
>>> Please feel free to comment. Thanks!
>>>
>>>
>>>
>>> *Proposal to the IGF MAG 2016 for establishing the Newcomers Track at
>>> the IGF 2016 Meeting *
>>>
>>> *About*
>>>
>>>  As the IGF’s mandate is extended for the next 10 years, participation
>>> is critical for developing, enriching and implementing the intersessional
>>> work. Bringing *[new] *experts and fresh ideas to the global IGF is
>>> equally important to enrich these discussions and to ensure all sectors and
>>> regions are well represented.  Alongside implementing the global IGF’s
>>> outcomes on a national and regional level, enhancing local discussions are
>>> also a crucial aspect. Thus, outreach and people-focused capacity building
>>> should be the IGF’s focus.   The communities on all levels need to have a
>>> broader understanding of the Internet Governance (IG) processes in order to
>>> be fully engaged in the overall IGF work and help spread the message and
>>> impact of the IGF. Outreach to different interested stakeholders and
>>> communities regarding the IGF intersessional work is key to its continued
>>> success.
>>>
>>> Historically, the IGF has not gathered data on the number of newcomers
>>> who participate each year at its annual meeting. In order to allow these
>>> stats to be tracked and improved on, it is recommended to insert an
>>> additional field in the online Registration Form for the Newcomers to
>>> indicate if it is their first IGF Meeting. It is also suggested that the
>>> Newcomers should also receive a badge with a visible colour mark on it, in
>>> order to identify them as Newcomers and encourage more experienced IGF
>>> participants to help integrate them into community, and make their first
>>> IGF as productive and welcoming as possible. *[The IGF2016 app could
>>> also be used to facilitate Newcomer identification.]*
>>>
>>> *Proposal*
>>>
>>>  The Proposed activities are aiming for continuous activities over all
>>> five days of the IGF, including Day 0, as described below. The intention is
>>> to be fully inclusive in this work, thus a series of dedicated sessions
>>> will be developed, as explained below. As there are concerns that having
>>> only onsite sessions might have an exclusive impact on the participants
>>> that will come later to the venue, or more importantly, the interested
>>> participants that would like to be involved and informed on this way, but
>>> cannot attend in person, a set of pre-meeting briefing packages will be
>>> created and shared online with the wider community, two weeks before the
>>> meeting dates. These briefing packages might also help the Newcomers to
>>> engage better with the IGF and become encouraged to attend, onsite or
>>> online, for the future time being.
>>>
>>> Online participation should be available within all proposed sessions.
>>>
>>> *Day 0: Mentor Session*
>>> This is intended to be a 90-minute session, where representatives of the
>>> IGF Secretariat and MAG Members will begin by explaining the history of the
>>> IGF, and its main principles and work modalities in order for the newcomers
>>> to be able to understand the background, and how the multi-stakeholder
>>> model is being implemented in practice.
>>>
>>>
>>> After this introduction segment (of approximately 20 minutes), the rest
>>> of the session will be a substantive one, focusing on the overall theme, as
>>> well as the thematic workshops, BPFs and other main sessions.
>>>
>>> The last segment of the session will be a Q&A section, and will invite
>>> the participants to ask questions and express any suggestions and comments
>>> they may have.
>>>
>>>
>>> It would be desirable if Mentors would be the co-facilitators of the
>>> IGFs Main/Focus Sessions.
>>>
>>> *Meeting Days: Knowledge Cafe Sessions*
>>> On the regular meeting days, during the lunch period, there will be a
>>> 45-60 minute informal session open to all Newcomers. The proposed idea is
>>> for the Participants to have close interaction with some of the experienced
>>> stakeholders from the IGF community and to discuss the IGF processes,
>>> substantive issues and ways of engagement for them. The aim is to create a
>>> more intimate and relaxing atmosphere, where networking and sharing
>>> experiences will be easier than the large day 0 session.  The knowledge
>>> café sessions will also have remote participation.
>>>
>>> *Newcomers Booth*
>>> Hosting a Newcomers Booth in the IGF would provide a focal point for
>>> newcomer integration and networking with each other, but also with more
>>> experienced IGF stakeholders. It could also serve as an information/ help
>>> point to provide ongoing support throughout the week of the IGF.
>>> The proposed activity would be to collaborate with the joint Booth of
>>> the NRIs and ask for dedicated time-slots during every meeting day. This
>>> would have the added bonus of helping link newcomers to IGF activities in
>>> their country or region, or to help give them ideas and contacts to start
>>> their own if nothing currently exists.
>>>
>>> We will also create an email for newcomers.
>>>
>>> Alternatively, we can also have signs for Newcomer Friendly signs.
>>>
>>> *Welcoming Material*
>>> A welcoming material for the Newcomers should be developed. A 2-pager
>>> information material and online material will have a short overview if the
>>> IGF processes and will address the ways for them to engage and benefit from
>>> the IGF.  This could be made available to all (new) participants on
>>> registration.
>>>
>>> Prior to attending the IGF, a public call for all newcomers will be
>>> launched, to send their questions. These will be gathered together into a
>>> list of Q&A and shared with all Participants using the mailing list. These
>>> Q&A list will be integrated in the welcoming, information material, as
>>> well. It is desirable to organize a series of webinars for introduction (or
>>> Q&A sessions), prior to the Meeting, to be shared with the participants and
>>> wider community. The webinars will be focused on the organizational
>>> principles of the global IGF.
>>>
>>> *Action plans:*
>>>
>>> 1.     Call for formation of Newcomers advocacy/outreach working group
>>>
>>> 2.     Creating the email for newcomers
>>>
>>> 3.     Pre-event briefing packets: Prepare scenarios for webinars  and
>>> content for information materials. Develop all materials, format it and
>>> make available to the participants and the community
>>>
>>>
>>>
>>>
>>> ------------------------------
>>>
>>> *Bianca Ho*
>>>
>>> NetMission Ambassador 2008-2009
>>>
>>>
>>>
>>> T: (852) 9363 0913
>>>
>>> E:  bianca at netmission.asia
>>>
>>>
>>>
>>>
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>>
>
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