[IGFmaglist] Updated Newcomer track proposal

[Bianca Ho]

Thanks Lynn for the suggestion. I agree to add this to the agenda for the
upcoming MAG virtual meeting.

Thanks!

On Thu, Sep 22, 2016 at 10:32 PM, Lynn St.Amour <Lynn at internet-matters.org>
wrote:

> Thank you Bianca, Laura, Anja,
>
> this is a very good initiative and key to our inclusiveness aspirations.
>
> I would like to see if we can get the comments in earlier and add this to
> our MAG Virtual meeting on Tuesday, Sept. 27th.  Would that work for you?
>
> Best,
> Lynn
>
>
> > On Sep 21, 2016, at 11:36 PM, Bianca Ho <bianca at netmission.asia> wrote:
> >
> > Dear fellow MAG Members,
> >
> > As we have discussed briefly in the call earlier, we have gathered all
> the feedback and incorporated into the updated version of the IGF 2016
> Newcomers proposal.
> >
> > Your suggestions are added in blue, while ours reflection are made in
> red.
> >
> > Please note that this years' Newcomers Track will have the full
> assistance and support of the IGF Secretariat, meaning that the
> coordination of the activities will be conducted directly by the
> Secretariat.
> >
> > We would appreciate your comments by next Weds 28th Sep, 15:00 pm UTC,
> as it is crucial to have a final decision on this as soon as possible, so
> that the work activities can take place, due to the short time between now
> and Meeting dates.
> >
> > For any questions, do not hesitate to contact.
> >
> >
> > Best regards,
> >
> >
> > Bianca, Laura and Anja
> >
> > ____________________________________________________________
> ____________________
> >
> >
> >
> > Proposal to the IGF MAG 2016 for establishing the Newcomers Track at the
> IGF 2016 Meeting
> >
> >
> > About
> >
> > As the IGF’s mandate is extended for the next 10 years, participation is
> critical for developing, enriching and implementing the intersessional
> work. Bringing newexperts and fresh ideas to the global IGF is equally
> important to enrich these discussions and to ensure all sectors and regions
> are well represented.  Alongside implementing the global IGF’s outcomes on
> a national and regional level, enhancing local discussions are also a
> crucial aspect. Thus, outreach and people-focused capacity building should
> be the IGF’s focus.   The communities on all levels need to have a broader
> understanding of the Internet Governance (IG) processes in order to be
> fully engaged in the overall IGF work and help spread the message and
> impact of the IGF. Outreach to different interested stakeholders and
> communities regarding the IGF intersessional work is key to its continued
> success.
> > Historically, the IGF has not gathered data on the number of newcomers
> who participate each year at its annual meeting. In order to allow these
> stats to be tracked and improved on, it is recommended to insert an
> additional field in the online Registration Form for the Newcomers to
> indicate if it is their first IGF Meeting.
> > It is also suggested that the Newcomers should also receive a badge with
> a visible colour mark on it, in order to identify them as Newcomers and
> encourage more experienced IGF participants to help integrate them into
> community, and make their first IGF experience as productive and welcoming
> as possible.
> >
> > It was suggested to develop an IGF2016 application that will help in
> facilitating the Newcomers identification.
> > Taking into account the current capacity that the MAG and the IGF
> Secretariat have, as well as the short time period between the present
> moment and meeting dates, it does not seem feasible to develop an
> application. However, the Secretariat could adjust the interactive schedule
> so that it has a section only for the Newcomers to upload their photo,
> provide a short bio of themselves and indicate their interests. By
> subscribing to the individual sessions, the organizers can have the
> pre-session information on who will be attending their sessions and can
> assist in engaging more the Newcomers.
> >
> >
> > Proposal
> >
> > The Proposed activities are aiming for continuous activities over all
> five days of the IGF, including Day 0, as described below. The intention is
> to be fully inclusive in this work, thus a series of dedicated sessions
> will be developed, as explained below. As there are concerns that having
> only on-site sessions might have an exclusive impact on the participants
> that will come later to the venue, or more importantly, the interested
> participants that would like to be involved and informed on this way, but
> cannot attend in person, a set of pre-meeting briefing packages will be
> created and shared online with the wider community, two weeks before the
> meeting dates. These briefing packages might also help the Newcomers to
> engage better with the IGF and become encouraged to attend, on-site or
> online, for the future time being.
> > Online participation should be available within all proposed sessions.
> >
> >
> > Day 0: Mentor Session
> > This is intended to be a 90-minute session, where representatives of the
> IGF Secretariat and MAG Members will begin by explaining the history of the
> IGF, and its main principles and working modalities in order for the
> newcomers to be able to understand the background, and how the
> multi-stakeholder model is being implemented in practice.
> >
> >
> > After this introduction segment (of approximately 20 minutes), the rest
> of the session will be a substantive one, focusing on the overall theme, as
> well as the thematic workshops, BPFs and other main sessions.
> > The last segment of the session will be a Q&A section, and will invite
> the participants to ask questions and express any suggestions and comments
> they may have.
> > It was suggested by one MAG member for this session to be shorter, of
> 60-minutes length. However, as there will be introduction by the MAG and
> the IGF Secretariat, we are of an opinion that it is better to keep it of
> 90 minutes length, so that there is enough time for the Participants to ask
> questions.
> > It was suggested and supported by some of the MAG Members to invite the
> facilitators of the IGF2016 main sessions to introduce the objectives of
> their sessions to the Newcomers.
> > Full support of this idea, in terms that the facilitators come and
> present their objectives in a 3 minutes presentation.
> > It was suggested to contact the partner organizations that have
> different types of programs for bringing the Newcomers to the IGF (e.g.
> ISOC, ICANN etc.) The initial idea is for the Secretariat to conduct the
> outreach and necessary coordination with all organizations that might have
> these types of programs.
> > It was suggested to add a mentor matrix. We can leverage the existing
> resource person to achieve this.
> >
> > Meeting Days:  Knowledge Cafe Sessions
> >
> > On the regular meeting days, during the lunch period, there will be a
> 45-60 minute informal session open to all Newcomers. The proposed idea is
> for the Participants to have close interaction with some of the experienced
> stakeholders from the IGF community and to discuss the IGF processes,
> substantive issues and ways of engagement for them. The aim is to create a
> more intimate and relaxing atmosphere, where networking and sharing
> experiences will be easier than the large day 0 session.  The knowledge
> café sessions will also have remote participation.
> >
> >
> > There was one comment that indicated that it would be desirable if
> Mentors would be the co-facilitators of the IGFs Main/Focus Sessions. If
> this comment was aiming for the Knowledge Cafes Sessions, we are of an
> opinion that we need to be fully inclusive in terms of wider IGF expert
> community. Thus, a plan should be developed about mapping the specific
> themes that should be covered during the Meeting days. The Secretariat will
> coordinate with wider community about engaging experts in these activities,
> aiming to have more mentors from similar thematic expert field to cover one
> day. These activities will be on English language. We take a good note of
> having MAG Member already applied to be engaged in these activities
> (Slobodan and Alejandra).
> >
> > One MAG Member already suggested to help coordinating with private
> sector their engagement in these activities. This is of a great help and
> the Secretariat will further coordinate on this. It can be an example for
> other MAG Members to assist in a similar way.
> >
> >
> > We would like to add that it is important to have a set of continuing
> information activities throughout the whole Meeting, with the aim to bring
> closer the complex process of the IGF to the Newcomers.
> >
> > Newcomers Booth
> >
> > The proposed activity would be to collaborate with all booths in the IGF
> Village (total number: 40) to put a \Welcome Newcomers' signs on their
> stands.
> >
> > Welcoming Material
> >
> > A welcoming material for the Newcomers should be developed. A 2-pager
> information material and online material will have a short overview of  the
> IGF processes and will address the ways for them to engage and benefit from
> the IGF.  This could be made available to all (new) participants on
> registration.
> > Prior to attending the IGF, a public call for all newcomers will be
> launched, to send their questions. These will be gathered together into a
> list of Q&A and shared with all Participants using the mailing list. These
> Q&A list will be integrated in the welcoming, information material, as
> well. It is desirable to organize a series of webinars for introduction (or
> Q&A sessions), prior to the Meeting, to be shared with the participants and
> wider community. The webinars will be focused on the organizational
> principles of the global IGF.
> >
> > Immediate Action plans:
> > 1.     Call for formation of Newcomers advocacy/outreach working group
> > 2.     Creating the email for newcomers
> > 3.     Pre-event briefing packets: Prepare scenarios for webinars  and
> content for information materials. Develop all materials, format it and
> make available to the participants and the community
> >
> > It was suggested to coordinate the Outreach activities with the IGF
> Working Group on Communication and Outreach. After your approval, we will
> be contacting the WGCO members for further collaboration.
> >
> > _______________________________________________
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>
>
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