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    Dear Subi, Makane, Susan and all<br>
    <br>
    We can accept only around 100 of 250 proposals. Therefore, we need
    to give scores that clearly make a difference between the proposals.
    If we give a score of 4 or 5 to all proposals, we will end up with
    no objective criteria to decide which 100 proposals are to be
    accepted.<br>
    <br>
    Each of us must remember that only around 40% of the proposals can
    be accepted. I would thus strongly suggest that each of us does not
    assign a score 4 or 5 to more than 40% of the proposals s/he is
    evaluating, although MAG members evaluating only a small subset of
    the proposals may find more than 40% of very good proposals in
    her/his sample. <br>
    <br>
    For the same reason, the scores must have clear different meanings.
    For the final decision in our meeting in Geneva, we need to
    differentiate the proposals in order to have a clear, objective
    procedure to decide on the final selection.<br>
    <br>
    I thus suggest the following correspondence between scores and
    selection criteria:<br>
    <br>
        5) <b>proposals that MUST be accepted</b>, because they are
    excellent and cannot be rejected, <br>
             independently of any other conditions;<br>
    <br>
        4) <b>proposals that COULD be accepted</b>, because they are
    good, <u><i>but maybe some of them </i></u><u><i><br>
      </i></u><i>        </i><u><i>are not kept in the final selection</i></u>
    if there are no more time slots available or because <br>
            we want to achieve a better balance among stakeholder
    groups, or give priority to <br>
            first-time proposers or to  developing countries, so that
    unfortunately we have to select <br>
            other proposals;<br>
    <br>
        3) <b>proposals that are not so good as the ones in groups 4
      and 5 above</b>, <u><i>but some of </i></u><u><i><br>
      </i></u><i>        <u>them can still be included in the final
        selection</u></i> because we want to achieve a better <br>
            balance among stakeholder groups, or give priority to
    first-time proposers or to <br>
            developing countries;<br>
    <br>
        2) <b>proposals that are interesting but not so good as the
      ones in groups 3, 4 and 5 above</b>, <br>
            so that unfortunately we cannot keep them in the final
    selection;<br>
    <br>
        1) <b>proposals that cannot be accepted</b> because they either
    have problems in their <br>
            presentation or do not fiit well into IGF.<br>
    <br>
    So, I suggest that MAG members give their scores based on the above
    rationale, trying to remember that only 40% of the proposals can be
    accepted and that the scores given by each of us must reflect this
    "acceptance rate". <br>
    <br>
    I, personally, would try to classifiy into bins #4 and #5 at most
    40% of the proposals I will evaluate. I would try to assign other
    40% to bins #1 and #2. I would classify the remaining 20% into bin
    #3, to be possibly traded off against proposals in bin #2.<br>
    <br>
    If each of us adopts the same rationale, then the procedure to be
    followed in the Geneva meeting could be as follows, after
    calculating the average score of all proposals (and again supposing
    we can accept 100 proposals, or around 40% of all proposals):<br>
    - identify 20% to 30% of the proposals that fit in bin #5 (those
    with average scores possibly above 4.0) and accept them;<br>
    - identify 30 to 40% of the proposals that fit in bins #1 and #2
    (those with average scores well below 3.0) and do not accept them;<br>
    - complete the acceptance of 100 proposals by assessing proposals in
    bins #4 and #3, giving priority to proposals with higher average
    scores, but seeking a balance among stakeholder groups and giving
    priority, whenever possible, to first-time proposers and to
    developing countries.<br>
    <br>
    Best<br>
    <br>
    Flavio<br>
    <br>
    <div class="moz-cite-prefix"><br>
    </div>
    <blockquote
cite="mid:CANRKRpKWP7cWwsb9DC2SviXoA-PBJOh_fsskw66fFbV_4Tyd7A@mail.gmail.com"
      type="cite">
      <div dir="ltr">Dear Makane and Susan, 
        <div><br>
        </div>
        <div>It will ultimately depend upon the number of slots
          available and the venue. </div>
        <div><br>
        </div>
        <div>This is more a process of elimination than of selection.
          After we've applied ourselves to what should an ideal number
          prof workshops be, which addresses the theme and the sub
          themes adequately. </div>
        <div><br>
        </div>
        <div>If you had 200 + high quality proposals all scoring 5 we
          will still need to select or eliminate. Because we cannot have
          so many workshops. The limitation is of logistical resources
          available and not crowding the schedule so much that it leaves
          participants breathless and confused. </div>
        <div><br>
        </div>
        <div>Hence each year there is a cut off score shared by the
          secretariat keeping a variety of factors in mind. Post which
          all of as us MAG collectively review each proposal to strive
          for balance across dimensions.</div>
        <div><br>
        </div>
        <div>In view of the above I would prefer to stay away from
          subjective interpretations of scores allocated.</div>
        <div><br>
        </div>
        <div><br>
        </div>
        <div class="gmail_extra"><span
            style="color:rgb(0,0,0);font-size:13px">warmest</span><br>
          <div>
            <div class="gmail_signature">
              <div dir="ltr">
                <div dir="ltr"><span><font face="Arial, Helvetica,
                      sans-serif"><span
                        style="font-size:14px;line-height:21px">
                        <div
style="color:rgb(34,34,34);font-family:arial,sans-serif;font-size:13px;font-style:normal;font-variant:normal;font-weight:normal;letter-spacing:normal;line-height:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px">
                          <div><font color="#000000"><br>
                            </font></div>
                          <div><font color="#000000">Subi</font></div>
                          <div><font color="#000000">----</font></div>
                          <div>
                            <div style="color:rgb(80,0,80)">
                              <p><font color="#000000">Subi Chaturvedi</font></p>
                              <p><br>
                              </p>
                            </div>
                          </div>
                        </div>
                      </span></font></span></div>
                <div><font color="#000000"><br>
                  </font></div>
              </div>
            </div>
          </div>
          <br>
          <div class="gmail_quote">On 14 April 2015 at 15:56, Makane
            Faye <span dir="ltr"><<a moz-do-not-send="true"
                href="mailto:fmakane@gmail.com" target="_blank">fmakane@gmail.com</a>></span>
            wrote:<br>
            <blockquote class="gmail_quote" style="margin:0 0 0
              .8ex;border-left:1px #ccc solid;padding-left:1ex">
              <div dir="ltr">
                <div>Dear Susan,<br>
                  <br>
                </div>
                Thank you for your proposal, however seeing that the
                maximum number of points is 5, we should be more lenient
                and ensure that 4 and 5 are accepted and 3, which is
                above the mid range could be accepted Hence I propose
                the following:<span class=""><br>
                  <br>
                  <div><font face="sans-serif" size="2">1 = proposal has
                      serious problems</font><br
                      style="font-size:12.8px">
                    <span style="font-family:sans-serif">2 = should not
                      be accepted</span><br style="font-size:12.8px">
                    <font face="sans-serif" size="2">(2.5 = should be
                      merged with another)</font></div>
                </span>
                <div><span style="font-family:sans-serif">3 = <font
                      size="2">may be accepted</font></span><font
                    face="sans-serif" size="2"><br>
                  </font></div>
                <div><span style="font-family:sans-serif">4 = must be
                    accepted</span><span style="font-family:sans-serif"><br>
                  </span></div>
                <span class=""><span style="font-family:sans-serif">5 =
                    must be accepted</span><br>
                </span>
                <div class="gmail_extra"><br clear="all">
                  <div>
                    <div>
                      <div dir="ltr">
                        <div>
                          <div dir="ltr">
                            <div>
                              <div dir="ltr">
                                <div>
                                  <div dir="ltr"><span>
                                      <p><span>Best regards,<br>
                                        </span></p>
                                      <p>----------------<br>
                                      </p>
                                      <p><span>Makane Faye (Mr.) <br>
                                          Chief, Knowledge Services
                                          Section  --- <br>
                                          United Nations Economic
                                          Commission for Africa (ECA)
                                          ---<br>
                                          Limpopo Building ---<br>
                                          P.O. Box 3001</span><span>
                                          Addis Ababa, Ethiopia</span><span>
                                          ---<br>
                                          Tel: +251 11 5443563; Ext.
                                          33563 // Fax: +251 11 5514416
                                          / +251 11 54411458 ---<br>
                                          Email: </span><span lang="FR"><a
                                            moz-do-not-send="true"
                                            href="mailto:mfaye@uneca.org"
                                            target="_blank"><span
                                              style="color:windowtext;text-decoration:none"
                                              lang="EN-US">mfaye@uneca.org</span></a></span><span>; </span><span
                                          lang="FR"><a
                                            moz-do-not-send="true"
                                            href="mailto:faymakane@gmail.com"
                                            target="_blank"><span
                                              style="color:windowtext;text-decoration:none"
                                              lang="EN-US">faymakane@gmail.com</span></a></span><span
                                          lang="FR"> ---<br>
                                          <a moz-do-not-send="true"
                                            href="http://facebook.com/makane.faye.eca"
                                            target="_blank">http://facebook.com/makane.faye.eca</a>
                                          // twitter: @makaneeca //
                                          Skype:
                                          makaneaddis <br>
                                        </span></p>
                                      <p><span lang="FR">Makane Faye
                                          (M.) <br>
                                          Président, Fédération des
                                          Syndicats et Association du
                                          Personnel des Nations
                                          Unies (FUNSA <br>
                                          Chef de la Section des
                                          Connaissances --- <br>
                                          Commission Economique des
                                          Nations Unies pour l’Afrique
                                          (CEA) ---<br>
                                          Bâtiment Limpopo ---<br>
                                          BP. 3001 Addis Abeba, Ethiopie
                                          ---<br>
                                          Tel: +251 11 5443563; Ext.
                                          33563 // Fax: +251
                                          11 5514416 / +251 11 54411458
                                          ---<br>
                                          Courriel: <a
                                            moz-do-not-send="true"
                                            href="mailto:mfaye@uneca.org"
                                            target="_blank"><span
                                              style="color:windowtext;text-decoration:none">mfaye@uneca.org</span></a>; <a
                                            moz-do-not-send="true"
                                            href="mailto:faymakane@gmail.com"
                                            target="_blank"><span
                                              style="color:windowtext;text-decoration:none">faymakane@gmail.com</span></a>
                                          ---<br>
                                          <a moz-do-not-send="true"
                                            href="http://facebook.com/makane.faye.eca"
                                            target="_blank">http://facebook.com/makane.faye.eca</a>
                                          // twitter: @makaneeca //
                                          Skype:
                                          makaneaddis</span></p>
                                      <p><span lang="FR"> </span></p>
                                    </span>
                                    <p><span> </span></p>
                                    <p><span></span></p>
                                  </div>
                                </div>
                              </div>
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                          </div>
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                  <br>
                  <div class="gmail_quote">
                    <div>
                      <div class="h5">On Tue, Apr 14, 2015 at 11:34 AM,
                        Susan Chalmers <span dir="ltr"><<a
                            moz-do-not-send="true"
                            href="mailto:susan@chalmers.associates"
                            target="_blank">susan@chalmers.associates</a>></span>
                        wrote:<br>
                      </div>
                    </div>
                    <blockquote class="gmail_quote" style="margin:0 0 0
                      .8ex;border-left:1px #ccc solid;padding-left:1ex">
                      <div>
                        <div class="h5">
                          <div dir="ltr">Dear MAG colleagues,
                            <div><br>
                            </div>
                            <div>Based upon input from the last virtual
                              meeting, how do the following grading
                              scale descriptions sit with everyone?</div>
                            <div><font face="sans-serif" size="2"><br>
                              </font></div>
                            <div><font face="sans-serif" size="2">1 =
                                proposal has serious problems</font><br
                                style="font-size:12.8000001907349px">
                              <span style="font-family:sans-serif">2 =
                                should not be accepted</span><br
                                style="font-size:12.8000001907349px">
                              <font face="sans-serif" size="2">(2.5 =
                                should be merged with another)</font></div>
                            <div><span style="font-family:sans-serif">3
                                = borderline</span><font
                                face="sans-serif" size="2"><br>
                              </font></div>
                            <div><span style="font-family:sans-serif">4
                                = could be accepted</span><span
                                style="font-family:sans-serif"><br>
                              </span></div>
                            <div><span style="font-family:sans-serif">5
                                = must be accepted</span><br>
                            </div>
                            <div><br>
                            </div>
                            <div>Please don't hesitate to share your
                              thoughts.</div>
                            <div><br>
                            </div>
                            <div>Sincerely,</div>
                            <div>Susan</div>
                            <div><br>
                              <div>
                                <div>
                                  <div dir="ltr">
                                    <div>
                                      <div dir="ltr"><br>
                                        Susan Chalmers<br>
                                        <a class="moz-txt-link-abbreviated" href="mailto:susan@chalmers.associates">susan@chalmers.associates</a><br>
                                        <br>
                                        <span
                                          style="color:rgb(68,68,68)"><b>CHALMERS</b>
                                          & ASSOCIATES</span><br>
                                        <a moz-do-not-send="true"
                                          href="http://chalmers.associates"
                                          target="_blank">http://chalmers.associates</a></div>
                                    </div>
                                  </div>
                                </div>
                              </div>
                            </div>
                          </div>
                          <br>
                        </div>
                      </div>
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                      <br>
                    </blockquote>
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