[Wgco] IGF WGCO: Next Meeting and Newcomers Track

Wisdom Donkor wisdom.dk at gmail.com
Fri Oct 21 14:55:54 EDT 2016

Dear Anja,

This is excellent.

Looking from within ICANN and what have been achieve with the fellowship
program is worth emulating, e.g ICANN Morning fellowship session, ICANN
newcomer Day sessions and ICANN Information booth where Alumni Signed-up
for booth lead to interact with fellows, newcomers, participants. All of
this in the view of educating and publicizing ICANN to the public.

Example google spreadsheet singed-up link created subject to editing if

Few suggestions to consider:

1. Each current and old MAG Members sign-up for slot to be at the newcomer
2. Newcomer download session or daily wrap-up. This session brings leaders
from the various sessions to directly interact with new-comers  on the days
activities. This will give new comers the opportunities to share thoughts
and ask questions about the days sessions
3. MAG Members should be TAG for easy identification ( If possible in a
branded SHIRT). With this, i believe new-comers or any participant in any
session that needs clarification can identify and approach for


E-government and Open Government Data Platforms Specialist
National Information Technology Agency (NITA)/
Ghana Open Data Initiative Project.
ICANN Fellow / Member, UN IGF MAG Member, ISOC Member,
Freedom Online Coalition (FOC) Member, Diplo Foundation Member,
OGP Open Data WG Member, GODAN Memember, ITAG Member
Email: wisdom_dk at hotmail.com
wisdom.donkor at data.gov.gh
wisdom.dk at gmail.com
Skype: wisdom_dk
facebook: facebook at wisdom_dk
Website: www.nita.gov.gh / www.data.gov.gh
www.isoc.gh / www.itag.org.gh

On Fri, Oct 21, 2016 at 3:48 PM, Anja GENGO <AGENGO at unog.ch> wrote:

> Dear All,
> I hope this email finds you well!
> I have been asked by Segun to help in scheduling the doodle poll for
> planning the next meeting of this Group. With posting the poll details
> below, I am also using this opportunity to brief you about the IGF2016
> Newcomers Track, and kindly ask for your advise on specific questions,
> details below as well.
> *Planning the next WGCO Meeting: Week of 24 October*
> Please find the link to doodle poll here
> <http://doodle.com/poll/qqg9qbh2wbzuqf9e>, for planning the next virtual
> meeting during next week. I believe agenda and other details will be sent
> shortly by the Co-Coordinators.
> *Newcomers Track*
> As the MAG officially approved the implementation of the Newcomers Track
> (proposal came from the IGF Secretariat and 2 MAG members, Bianca and
> Luara) for this year's IGF, your  assistance in advising how to conduct the
> most effective outreach would be much appreciated. Let me please remind on
> the core substance of the program and on our proposal for the outreach
> plan, for your review.
> *The main goal of the Newcomers Track* is to make it easier for the IGF
> participants, who are Newcomers, to understand the entire IGF process. This
> will mean explaining to the Newcomers, by the IGF experienced colleagues,
> the following topics: what is the IGF; how it functions; what is the MAG
> and who are MAG members; what is the IGF Secretariat; what is the community
> intersessional work including the notions on DCs and NRIs; what are the
> Open Consultations and finally, what is the annual IGF meeting, all in a
> context of a substantive work process happening throughout the year, ever
> since the earliest IGF beginnings. A special focus should be put on the
> ways of engagement with the IGF.
> Therefore, *during the Day 0, a 90-minutes* long session will be
> organized to reflect the above indicated questions. As the High Level event
> will be hosted probably in the second half of the day, after lunch,
> strategically speaking, it would be better to organize this session before
> lunch time. Of course, we understand there is a risk of not having many
> Newcomers on-site yet (as just being Newcomers, maybe the importance of the
> Day 0 is not well known to everyone).
> *During the meeting days*, during lunch breaks, called *'Knowledge Cafes'*
> will be organized. These will be informal, very relaxing, gatherings for
> coffee or even pocket lunch with experienced colleagues from the IGF
> community. 45-minutes long IGF-talks will be focused on various IGF issues,
> starting from the procedural ones to the substantive ones. We are in a
> process of identifying 4 topics, where members of the IGF community, from
> different stakeholder groups and regions, could help. In any case, we can
> have 2-4 colleagues that will spend some time with the Newcomers, dinking
> coffer and answering questions and networking. These knowledge coffees
> would involve colleagues that can speak other UN languages than English, so
> that we can maybe do some groupings around languages and make more than one
> group per day.
> *Outreach plan. *Having said this, we believe good outreach is important,
> if we want to make people aware of the Newcomers program, so that they can
> book their schedule and come.
> One of the ways is to reach out on every 2 weeks from now, to the
> registered Newcomers, and inform them about this and ask if they will
> attend Day 0. We will invite them to sign up to a Newcomers mailing list
> (also have an option to opt-out), where we will be posting all relevant IGF
> information.
> The second way is to make a webinar, that will reflect the Newcomers
> program and the agenda of it, making the Newcomers become interested in
> attending the session, before the meeting starts.
> We will also adjust the online IGF schedule, so that it has a separate
> field where colleagues could identify themselves as Newcomers, indicating
> their interests, and the community could support them by reaching out to
> them. This will mean that we should make good outreach plan toward the
> wider IGF community, asking for a collaboration on this.
> We would appreciate a lot if you could provide us with your feedback on
> this!
> Best regards,
> Anja
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