Intersessional

The Charter outlines the principles and common guidelines of the Dynamic Coalitions, such a basic principles, obligations, membership governance, and mission and vision of the DCs. 
The Charter is being reviewed every year to reflect new realities that impact DC’s operations, a better understanding of the DC’s needs, and evolving policy landscapes, and to address any outstanding issue of concerns that members have the Charter and/or the operating procedures of the Dynamic Coalitions Coordination Group. 

The Charter of the Dynamic Coalitions is availablehere. 

To establish a Dynamic Coalition, interested individuals are advised to first hold a meeting and express the need for creating their coalition. DCs are required to produce a written statement which should outline:

1. The need for the dynamic coalition
2. An action plan
3. A mailing list
4. The contact person(s)
5. A list of representatives from at least three stakeholder groups

It is also recommended that the support of different stakeholder groups in creating the coalition is illustrated. Whilst not compulsory, setting up a webpage or a blog is highly recommended.

If you are planning to create a dynamic coalition, please contact the IGF Secretariat. The Secretariat will carefully review the request to form a coalition and will inform you of the result.

• Once established, coalitions must follow three basic principles of inclusiveness and transparency for carrying out their work:
  • Open membership
  • Open mailing lists
  • Open archives
• DCs must also ensure their statements and outputs reflect minority or dissenting viewpoints.
• DCs should follow further guidelines laid out in the Dynamic Coalition Coordination Group ToR, which is applicable to all DCs.
• DCs should adhere to guidelines for managing their individual mailing lists, in particular as regards conduct on the mailing list, as specified here.
  These guidelines were conceived by DCs themselves in their coordination meetings and through joint discussion on the DC coordination mailing list.
• Coalitions are also asked to submit a yearly report to the IGF Secretariat as an update of their activities and to demonstrate they are active.
  • This report is also required if the DC wishes to be considered eligible for an individual meeting slot at the annual IGF meeting.
  • The annual report should provide an overview of the DC’s activities for the year, including:
  • Any events organised/attended
  • DC meetings held
  • Outcomes realised, and/or information about a substantive output for the annual IGF.
    Substantive outputs in the past have included an edited volume of research from an array of contributors pertaining to the DC’s focus area(s), the creation of a charter that outlines the guiding principles, code of practice, and leadership structure of the DC, and any other work completed to improve the overall work of the IGF.
  • The annual report should not be confused with:
    • The DC session report, which is submitted at the end of a DC session during the annual IGF summarising the discussion.
    • Substantive output that the DC collectively produces to realise its mission and objectives.
  • The yearly reporting period is 1 January to 31 December.
  • All DCs are expected to submit their annual report to the IGF Secretariat for the previous year by the end of the first quarter to be considered active.
    If a DC cannot provide this, and if after a discussion with the Secretariat, it is determined they are no longer truly active, they will be listed among the inactive coalitions.
• Coordinators are strongly encouraged to keep up-to-date on the DC community's activities, including joint, cross-DC activities, by subscribing to and participating in the DC mailing list and consulting the DC Coordination page.

Throughout 2021, Dynamic Coalitions (DCs), supported by the IGF Secretariat, have worked on a report documenting the history of DCs, providing insight into their work and processes, and analysing their further potential. The report is intended to contribute to a better understanding of the worth of coalitions and their contribution to current IGF processes, as well as to shaping the future of the IGF. In addition to documenting the current state of affairs related to the work of DCs and their role within the IGF ecosystem, this document also highlights suggestions and recommendations that could contribute to strengthening DCs and enhancing their contribution to the IGF. 

   Full report | Abridged version

Each DC is invited to volunteer one or two of its members to join the DCCG and its regular monthly meetings. DCCG meetings are open and all DC members are invited to attend.

To be a part of coordination activities, please subscribe to the DC mailing list. All news about upcoming meetings and coordination work will be available on the list, including details on how to participate in the meetings, as well as on the dedicated DC Coordination page.

The DCCG is guided by its Terms of Reference.

The Dynamic Coalition Branding and Specifier provides guidance on:

• The use of the IGF logo
• The role of Dynamic Coalitions and their relationship to the IGF process, which is defined in the following specifier:

The IGF Secretariat should be consulted in case of doubt.